商業信函寫作: Cover Letter for Job Application

Also recommend: [thread=216735]商業信函寫作: Guide to Basic Business Letters[/thread][/COLOR]



Business Letter Writing: Writing a Cover Letter when Applying for a Job  

The cover letter should always be included when sending your resume or CV for a possible job interview. This letter of application serves the purpose or introducing you and asking for an interview. Here is an outline to writing a successful cover letter. To the right of the letter, look for important notes concerning the layout of the letter signaled by a small number in red.

Cover Letter Outline

2520 Vista Avenue 1[/COLOR]
Olympia, Washington 98501
April 19, 2001

Mr. Bob Trimm, Personnel Manager 2[/COLOR]
Ideas Inc.
587 Lilly Road

Dear Mr. Trimm: 3[/COLOR]

Opening paragraph - Use one of the following to bring yourself to the attention of the reader and make clear what job you are applying for:

[INDENT]Summarize the opening
Name the opening
Request an opening
Question the availability of an opening
Middle paragraph(s)- Use one of the following in each of your middle [/INDENT]

paragraphs to provide the reader with plenty of reasons to invite you to an interview:

[INDENT]Education
Work experience
Ability to work with others and/or alone
Interest in your field
Interest in the company
Responsibilities in previous positions
Closing paragraph - Use the closing paragraph to ensure action on the part of the reader
The last paragraph needs to help ensure that action is taken. You can ask for an interview appointment time, stating that you will be happy to come to the employer's office when convenient. Make it easy for the reader to follow-up by providing your telephone number and email address.[/INDENT]  

Sincerely,  

Kenneth Beare 4[/COLOR]
Enclosure[/FONT]

1[/COLOR] Begin your cover letter by placing your address first, followed by the address of the company you are writing to.
2[/COLOR] Use complete title and address; don't abbreviate.  
3[/COLOR] Always make an effort to write directly to the person in charge of hiring.
4[/COLOR] Always sign letters.

Writing a Cover Letter when Applying for a Job  (1)

Here is an example of a sample cover letter written in response to an advertisement in the newspaper. Before taking a look at the letter, here are some useful key phrases to use in your own cover letters.

Useful Key Phrases

I am writing to you in response to your advertisement for...
As you can see from my enclosed resume, my experience and qualifications match this position's requirements.
I would like to point out... immediately upon his return.
During ...., I improved (furthered, extended, etc.) my knowledge of...,
I look forward to an opportunity to speak with you in person. (OR to speak with you personally) [/FONT]  

Cover Letter: Example 1

2520 Vista Avenue
Olympia, Washington 98501
April 19, 2001

Mr. Bob Trimm, Personnel Manager
Importers Inc.
587 Lilly Road

Dear Mr. Trimm:

I am writing to you in response to your advertisement for a Legal Assistant specializing in Port Regulatory Law, which appeared in the Seattle Times on Sunday, June 15. As you can see from my enclosed resume, my experience and qualifications match this position's requirements.

I especially would like to point out that I graduated Cum Laude from The University of Tacoma and was hired directly upon graduation due to my expertise in port authority regulations.

During the four years that I worked for Shoreman and Co., I furthered deepened my knowledge of the fast changing regulatory laws in our state. My employer also thought highly enough of my abilities to promote me to head legal researcher after my first year of employment.

I look forward to an opportunity to personally discuss the position with you. I will call you within the next five days to arrange an interview.

Sincerely,  

Kenneth Beare  

Enclosure[/FONT]

Business Letter Writing: Writing a Cover Letter when Applying for a Job  (2)

Here is an example of a sample cover letter requesting a position. Before taking a look at the letter, here are some useful key phrases to use in your own cover letters.

Useful Key Phrases

Please accept this letter as an expression of interest in the position of...
I have enclosed a copy of my resume for your review.
...and believe I possess the right combination of...skills.
My current position...has provided the opportunity to...
I would welcome the opportunity to personally discuss my potential contributions to your company with you.
I look forward to your reply.[/FONT]

Cover Letter: Example 2

2520 Vista Avenue
Olympia, Washington 98501
April 19, 2001

Mr. Bob Trimm, Personnel Manager
Importers Inc.
587 Lilly Road

Dear Mr. Trimm:

Please accept this letter as an expression of interest in the position of Areas Sales Manager

I have enclosed a copy of my resume for your review. I am familiar with the requirements for success in the Sales profession and believe I possess the right combination of marketing and management skills.

My current position coordinating two local area sales teams has provided the opportunity to work in a high-pressure, team environment, where it is essential to be able to work closely with my colleagues in order to meet sales deadlines.

Thank you for your time and consideration. I would welcome the opportunity to personally discuss my potential contributions to your company with you. Please telephone me at (360) 352-0259 after 4.00 p.m. to suggest a time that we may meet. I look forward to your reply.

Sincerely,  

Kenneth Beare  

Enclosure[/FONT]